Welcome to Putnam Parks & Rec! (931) 526-8015 pcpr@putnamcountytn.gov

Get In Touch

Mission

In partnership with our citizens, the Putnam County Parks and Recreation Department’s mission is to create recreational opportunities for growth and development by offering diverse services and programs that will promote community involvement. The department will achieve these goals by increasing the opportunities for growth in the cultural, social and physical aspects of our residents.

Services

We offer event facility rentals for weddings, receptions, birthdays, anniversary’s, reunions and more. Sports facility rentals include baseball, softball, soccer, lacrosse, rugby, football and aquatics. Adult League sports include volleyball, softball, basketball, soccer and dodgeball!

Refunds
  1. If the Department of Parks and Recreation cancels a program the participant will receive a full refund.
  2. Prior to the second scheduled program meeting a refund request will be accepted and reviewed by submitting a Refund Request Form. Refunds will not be processed after the second scheduled program meeting or for sports leagues after the second scheduled game
  3. All refund requests are subject to review by staff from the Department of Parks and Recreation and the County Executive’s Office.
  4. All monies approved for refunds, regardless of payment method, will be issued by check from the County Executive’s Office. Please allow approximately 3 to 4 weeks for checks to be issued.
  5. Putnam County Department of Parks and Recreation reserves the right to review these procedures and administer refunds in the best interest of the participants and by generally approved accounting procedures.
Severe Weather

In the event of severe weather or emergency conditions, patrons participating in any Parks & Recreation program, athletic event or activity taking place at a Parks and Recreation Facility should take immediate cover from the possible impending emergency.

Any Parks & Recreation event shall be postponed or cancelled at the first sight of lightning or the sound of thunder at the activity site. If it is anticipated that the storm will pass, the activity may be resumed no sooner than 30 minutes after the last sight of lightning or the last sound of thunder.

In the event of severe and/or prolonged weather, Parks & Recreation facilities (including swimming pools) will close until it is deemed safe for them to re-open. An event may be canceled at the discretion of the Parks and Recreation Department due to weather. In this case, it is the event planners responsibility to contact the Parks and Recreation Department to either request a refund or to reschedule the event.

Community Center / Pool Cancellation
  • Cancellations must be made at least seven (7) working days prior to the date of your reservation to receive a refund.
  • If cancellation is made less than seven (7) working days prior to the date, no refund will be issued.
  • If the Parks and Recreation Department cancels the reservation for any reason, a full refund will be given.
Athletic Field Rental Cancellation
  • Cancellations must be made at least 5 business days prior to a scheduled booking to receive a full refund.
  • If cancellation is made less than 5 business days prior to your scheduled booking no refund will be issued.
  • If the Parks and Recreation Department cancels or declares a rainout, user groups will be rescheduled, refunded, or not billed, whichever applies.

 

Scheduling Guidelines & Procedures

ALL events using a PCPR facility must be scheduled and approved through the department office. Any events occurring without the express permission from the PCPR office will be viewed as trespassing and you will be asked to leave the facility. League presidents are to communicate the schedule of their teams to the PCPR office no later than one week prior to the beginning of their season. Any relevant practice schedules must be provided to the PCPR office one week prior to the start of practice as well. If these schedules are not provided within one week of the season a fine of $150 a week will be assessed to the league. It is the understanding of PCPR that things will change, as the season progresses, however a general schedule must be provided and changes will be allowed as weather and situations dictate.

Field Conditions Policy

It is the goal of PCPR to determine when to stop or cancel games due to unsafe field conditions or when play would be detrimental to field quality. There is an explicit difference between the point at which referees will stop game play based on unsafe conditions and the point at which PCPR will stop games in order to preserve field quality. The referees always have the authority to stop games and/or prevent from being played for safety reasons; however PCPR holds ultimate authority to stop games from a safety standpoint and/or to protect field quality. The ruling of PCPR will ultimately supersede the referee’s decision.

 

Please note: It is the general consensus to err on the side of caution at all times. This includes preemptively canceling games on the front end and perhaps resulting in canceling games erroneously once or twice because of suspected bad weather on its way.

League Application Policy

Each league must completely fill out a league application and attach all of the necessary documentation and deliver to the PCPR office at least a week prior to the beginning of the season. A new application and documentation must be provided at the beginning of each season as some of the information may change.

League Fees

In order to remain fair and objective across the board for all leagues, each league will be assessed a $20 fee for each athlete for each season (Fall and Spring). It is the responsibility of the league to provide an accurate number of athletes participating in the league within two weeks after the start date of league play.

 

Outside Usage Policy

Any other outside users not directly associated with a non-profit league will be charged a rate of $15 per hour for the use of fields. This goes for tournaments, camps, games, or any other types of events. Payment is required a minimum of 24 hours in advance of event. Any overage of the initial agreed upon time will result in an additional charge of $15 per hour over the initial agreement.

PCPR reserves the right to amend these rules as necessary. PCPR management shall have final ruling over all complex issues, including any rules/issues not addressed in these regulations. Failure to comply will result in actions that may include, but are not limited to, disciplinary hearings, ejection from facility and/or arrest.

 

John Ross Albertson

Parks and Recreation Director
The Putnam County Parks and Recreation department maintains many of the area parks and all of the community centers across Putnam County. Our Parks and Recreation staff members are dedicated to courteous, respectful service to enhance the quality of life for community residents, workers, and visitors.

Address: 240 Carlen Dr.
Cookeville, TN 38501

Phone: 931.526.8015

Email:  jalbertson@putnamcountytn.gov

Pin It on Pinterest